- 27 September 2012
NOTICE IS HEREBY GIVEN that the Annual General Meeting of members of the above Organisation will be held at 5.30 p.m. on Thursday 27 September 2012 at the KZNSA Gallery.
To confirm the notice convening the meeting and the establishment of a quorum.
To receive apologies.
To approve the minutes of the Annual General Meeting held in 2011.
To receive the President’s report.
To receive the finance report for the year ended 31 March 2012.
To receive the gallery report.
To receive the shop report.
To appoint auditors.
To consider and approve subscription rates, including proposal for Life Membership
Election of Council Members (nominations close at 12h00 on 26 September 2012)
EXISTING COUNCIL MEMBERS
STANDING MEMBERS (Second year of initial appointment/reappointment)
Peter Mc Kenzie
COMPLETED TWO YEARS (May be re-nominated)
George Thorne (President)
Marianne Meijer (Executive Secretary)
The KZNSA Constitution provides that:
7.2 A nominee elected to the Council of the Society shall serve in this capacity for TWO (2) years before retiring. All retiring members are eligible for re-election.
7.3 The composition of the Council will be such that one half of the Council of the Society shall retire each year at the cessation of their term of office at the Annual General Meet.
WINE, SOFT DRINKS AND SNACKS WILL BE SERVED AT THE CONCLUSION OF MEETING.
IMPORTANT EXTRACTS FROM THE CONSTITUTION OF THE KZNSA COMMITTEE & OFFICE BEARERS
In accordance with the current provisions of the constitution:
The management of the Affairs of the Society shall be vested in the Council, which shall consist of not less than SIX (6) and not more than TWELVE (12) members of the Society elected by the members present at the Annual General Meeting.
A nominee elected to the Council of the Society shall serve in this capacity for TWO (2) years before retiring. All retiring members are eligible for re-election.
The composition of the Council will be such that one half of the Council of the Society shall retire each year at the cessation of their term of office at the Annual General Meeting.
Nominations for candidates to the Council must be made in writing to the Secretary of the Society not later than 12.00 noon on the day before the Annual General Meeting providing that in each case the proposer and seconder of the candidate have signified in writing to the Secretary that their nominee is prepared to accept office if elected and furthermore that said proposer and seconder have been members of the Society for not less than TWO (2) consecutive years. All nominees must have been members of the Society for at least SIX (6) months prior to the Annual General Meeting (Clause 7.4)
Nominations of proxy must be made in writing to the Secretary of the Society not later than 12.00 noon on the day BEFORE the Annual General Meeting.
Both or either the proposer and seconder of a candidate for the Council of the Society may be called upon to motivate to the Annual General Meeting their reasons for their nomination but should both the proposer and seconder of a candidate be absent at the Annual General Meeting, then said nomination will be declared null and void.
Members shall be permitted to vote at the Annual General Meeting of the Society by proxy granted in writing to a member present at an Annual General Meeting provided such member may vote under proxy on behalf of not more than TWO (2) members. (Clause 7.7)
With regard to point 4 above, nominations may be left at the office of the CEO, adjoining the Gallery.
CHIEF EXECUTIVE OFFICER
KWA ZULU NATAL SOCIETY OF ARTS
Tel: +27 31 277-1701
Mobile: 082 557-4601
Fax: +27 31 201-8051
HYPERLINK "mailto:firstname.lastname@example.org" email@example.com