KZNSA GALLERY IS HIRING
Call for Applications: Gallery Administrator
The KZNSA Gallery in Durban is seeking a highly motivated, organized, and detail-
oriented individual to join our team as a Gallery Administrator. This is a key role
within our organization, responsible for overseeing the gallery’s exhibition
programme, managing relationships with artists, and ensuring the smooth operation
of day-to-day activities. The successful candidate will play a vital role in delivering
our mission, contributing to the development of the gallery’s activities and the growth
of the KZN arts community.
PURPOSE OF THE POSITION
The Gallery Administrator will be responsible for managing the administrative and
operational aspects of the KZNSA gallery. This includes overseeing the exhibition
calendar, coordinating with artists and exhibition service providers, ensuring the
proper care and handling of artworks, and overseeing the gallery’s education
programme and public engagement activities.
SCOPE OF THE ROLE
As a key team member, the Gallery Administrator will manage the following areas:
 Exhibition Management: Oversee the exhibition calendar and ensure
exhibitions are set up and run smoothly.
 Artist Relations: Build and maintain relationships with artists, manage
consigned works, and support the online gallery.
 Sales: Facilitate art sales, develop a database of collectors.
 Programming: Assist with event programming, including workshops and
education activities.
 Publicity & Communications: Oversee publicity efforts, manage the
gallery’s online presence, and work with the Publicity Officer to promote
exhibitions and events.
 Logistics & Operations: Coordinate the logistics for exhibitions, art fairs, and
events, ensuring all operational needs are met.
 Education & LAB Programme: Support the programming and operations of
the KZNSA LAB and educational initiatives.
 Administrative Support: Manage memberships, maintain accurate records,
handle financial transactions, and assist with general gallery operations.
RESPONSIBILITIES
 Serve on the Exhibition Sub Committee, assist with exhibition proposals, and
develop the annual exhibition calendar.
 Manage the logistical aspects of exhibitions, including artwork delivery,
installation, insurance, condition reports, and loan agreements.

 Ensure that the gallery space remains clean and exhibitions are set up
according to the curator’s vision.
 Assist in the creation of exhibition labels, catalogues, price lists, and
promotional materials.
 Oversee all gallery publicity.
 Build and maintain a database of collectors, ensure art sales are recorded,
and facilitate communications related to artwork sales.
 Foster strong relationships with artists, providing support throughout their
exhibitions and ensuring consigned artworks are well-managed.
 Oversee the administration of the KZNSA membership programme and assist
with member related queries.
 Oversee the operations of the KZNSA LAB to manage bookings for
educational activities, such as school visits, workshops, and walkabouts, and
ensuring materials are available and staff are equipped to deliver educational
programming.
 Handle financial administration related to art sales, venue hire, and
membership processing.
KNOWLEDGE, SKILLS, AND ABILITIES
 A strong interest in and knowledge of contemporary art.
 Excellent people and communication skills, with an ability to engage with
artists, visitors, and the public.
 Strong organizational skills with the ability to prioritize and manage multiple
tasks.
 Competency in Office software (Word, Excel, etc.) and experience with
Photoshop, InDesign, and website content management (preferred).
 Strong project management skills, including coordination of multiple
stakeholders and deadlines.
 Good sales skills and an understanding of art sales and gallery management.
 Ability to work independently, with flexibility and a collaborative attitude.
 Attention to detail, especially when handling artworks, contracts, and financial
records.
DESIRED EXPERIENCE
 Prior experience working in a gallery, museum, or arts-related environment is
an advantage.
 Proven experience in event planning, public relations, or arts administration.
 Experience with managing educational or community outreach programmes is
a plus.
APPLICATION PROCESS
To apply, please submit the following:
1. A current CV highlighting your relevant experience.
2. A cover letter outlining your interest in the position and how your skills and
experience align with the role.
3. Contact details for two professional references.

Applications should be sent to ashaw@kznsagallery.co.za by 19 January 2025.
Only shortlisted candidates will be contacted.
The KZNSA is committed to fostering an inclusive and diverse work environment.
We encourage applications from all qualified individuals.

About the KZNSA
The KwaZulu-Natal Society of Arts (KZNSA) is one of the premier galleries in the
region, dedicated to promoting and exhibiting contemporary visual arts. We provide a
dynamic space for local and national artists, fostering creative exchange and public
engagement with art.
We look forward to receiving your application and learning more about how you can
contribute to the success of the KZNSA gallery.